Retention Schedule

Personal Data	Retention Schedule
Electronic data (e.g., personal, or shared cloud storage excluding email)	Disposed of with approval 7 years after the original date of creation
Email	1 year after they were created, sent, or received and 'Deleted Items' folder contents automatically cleared after 30 days. When archived, 7 years after the original date of creation
Images, audio and video	Disposed of 3 years after it was created
Contracts (after expiration)	5 years
Correspondence (general)	3 years
Sales Records (box office, concessions, gift shop)	3 years
Petty Cash Vouchers	3 years
Credit Card Receipts	3 years
Bank Deposit Slips	7 years
Electronic Fund Transfer Documents	7 years
Payroll Registers	Permanently
Earnings Records	7 years
Payroll Tax returns	7 years
Employment and Termination Agreements hard copy	10 years
Employment and Termination Licenses in AD	3 years
Retirement and Pension Plan Documents	10 years
Records Relating to Promotion, Demotion or Discharge	7 years after termination
Accident Reports and Worker’s Compensation Records	5 years
Salary Schedules	5 years
Employment Applications	3 years
Timecards/Sheets	2 years
Grant Applications and Contracts	5 years
Appraisals	10 years
Insurance Policies	10 years
Health Personal Data	25 years

Terms & Conditions